Introduction Understanding the sensitivity and retention labels applied to files in your SharePoint Online sites is essential for maintaining data security and compliance. These labels enable you to manage and protect your data by defining retention periods and handling sensitive information appropriately. This is particularly important for initiatives like the Microsoft 365 Copilot rollout, ensuring that the correct files are stored within the appropriate SharePoint sites. For example, if a SharePoint site is a public Team site, files labeled as confidential should be moved to a private Team site or existing Team site updated from public to private.

Sharing lies at the heart of collaboration within SharePoint, facilitating seamless communication and teamwork. However, effective management of sharing settings is crucial to maintain data security and prevent unintended exposure. This is particularly important in light of tools like Copilot for M365. An extract from Announcing SharePoint advanced management innovations for the AI and Copilot era “With Copilot and AI, security has become a concern. Not because Copilot allows people to access anything more than they could previously; it just allows them to find information they have access to faster.

Manage SharePoint Premium - SharePoint Advanced Management Settings Using PowerShell to protect data in Copilot for M365 Rollout SharePoint Premium - SharePoint Advanced Management offers features to help prevent data oversharing and accidental leaks, which is crucial for a successful rollout of Copilot for M365. This guide will show you how to manage these settings using PowerShell. For an overview, read the Microsoft SharePoint Premium - SharePoint Advanced Management overview.